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Breaking Activities Towards Various Contexts With GTD


David Allen's GTD system has many benefits. One of them, usually it groups activities into * contexts *. This offer several benefits, considering that the context system works together our minds, as opposed to against all of them. The truth is, our minds, while remarkable, are actually BAD at some things. one of many areas […]


David Allen's GTD system has many benefits. One of them, usually it groups activities into * contexts *. This offer several benefits, considering that the context system works together our minds, as opposed to against all of them.

The truth is, our minds, while remarkable, are actually BAD at some things.

one of many areas they are poor at is reminding united states of things at appropriate time.

this is certainly most readily useful shown with an example …

Imagine you’ll need a brand new mind for your electric toothbrush. If at all possible, the next time you're at shops, and also you go beyond the toothbrushes, your mind should interrupt you, saying 'hey, remember that we require a brand new mind for the toothbrush.' In reality, what is more expected to take place usually the next time you’re at home and going to brush your teeth, you'll understand toothbrush, and THEN your brain will tell you 'that's right, i would like a brand new toothbrush mind! '

this type of thing occurs everyday. Within the lack of any system, our brain recalls things:

– with regards to's prompted (by seeing the item inside front side of you), and

– At other arbitrary times (like at three o'clock each day).

Neither is quite helpful.

one of many key points of GTD is you get reminders at right time. When may be the right time? When you are able do something about it. Just as the best time to remember the toothbrush mind is when you're completely near a shop where you can get toothbrush minds.

Grouping Activities by Context

in just about any efficiency system, you'll preserve some kind of list of exactly what I'll call "action things." This is a listing of all the things you must do.

like, for a project eg "get vehicle serviced", next action might be "call the storage to book a time." When you compile a listing of all of the projects that you experienced, you receive a pretty huge record.
This causes a long list of action things.

In GTD, each action is given a context. By context, we mean: Where so when is it possible to repeat this action? In which must you be? Exactly what gear do you really need? Do you need use of a phone? Should you be in the office, or at home? Should you be on your desktop? Should you be near your workshop? Or perhaps is it anything you ought to drive around town to-do?

These are all samples of context.

GTD doesn’t define these contexts for your needs. These are generally remaining become defined by you, since they'll be different for different people.

like, the device i take advantage of is:

– Phone

– Residence

– Work

– Computer

– Errand

– Wait

All my action things are sorted into these contexts. Like:
"Call the storage to book a time", is one thing you'd need a phone to-do.

for that reason, within my system, I would personally make this action a "Call" product.

You might be wondering – what’s the advantage of sorting things by context?

Really, you will find three primary benefits …

*** Positive Aspect 1: You May Be Efficient ***

Wherever you’re, it is possible to quickly pull up all of the activities it is possible to possibly do inside existing context. This allows that stay efficient, whatever your position.

*** Positive Aspect 2: You May Be Versatile ***

it is possible to stay efficient if your programs change. When your trip is delayed for around 30 minutes, however have your cellphone inside briefcase, you don’t have to waste that time. You are able to mention a listing of all of the phone calls you ought to make, and start working through the record.

*** Positive Aspect 3: You May Be Relaxed ***

it is possible to just forget about things that you can’t do underneath the circumstances. For instance, if you're on a plane flying away for a business travel, it is possible to just forget about all the items you'd must be at home to-do.

since you understand that you’ll find nothing else to worry about, your face becomes really "quiet", and that can be really liberating.

The downside to breaking things into contexts?

Extra complexity. But this really is manageable if you use the best tools.

i do believe you'll agree with me the benefits far exceed the drawbacks.

But How Do You Begin?

you can begin breaking your action things into contexts without doing GTD. Simply try using separate lists to help keep your list of things you can do, as opposed to one huge To-Do record.

But you'll find you can even more benefit by-doing the complete Getting Things Done system …



Supply by Dan Fletcher

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